Modifying Restricted Admin Permissions

Unrestricted Admin control what a Restricted Admin can modify and view. Follow these steps to modify a Restricted Admin's permissions:

Step 1

Click the Users icon under the Admin menu.

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Step 2

Select the Restricted Admin to edit and click on the Edit button.

 

Step 3

Click on the Properties tab.

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Step 4

Scroll down to the Restricted Admin Permissions section to view or modify the Restricted Admins permissions.

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As you can see, most Restricted Admin Permissions fall in one of three categories:

  • Off - The Restricted Admin is unable to take action relevant to the object. For example, if the permission for Letters is set to "Off," this Restricted Admin will be unable to create and manage letters in the system.
  • Specified - The Restricted Admin can only take action with the particular objects that he has been granted access. For example, if the permission for Sessions is set to "Specified sessions," this Restricted Admin will be able to create sessions, and manage sessions and session enrollments for the specific sessions he has been granted the authority. An Unrestricted Admin must navigate to the specific sessions and specifically add the Restricted Admin being granted enrollment permission to the session itself. The same holds true for Reports, Activities, Letters and Comments.
  • All - The Restricted Admin can interact with all of the relevant objects in the system. For example, if the permission for Comments is set to "All," this Restricted Admin will be able to moderate ALL discussions in the system.

The first three permissions (User Restrictions, Reports and Activities) also have an additive permission. The Users, Reports edit and Activities edit permissions allow the Restricted Admin to create and edit the relevant objects that they are permitted to manage, given the permissions defined via the User Restrictions, Reports and Activities settings. For example, if the Reports edit field is set to "On," the Restricted Admin will be allowed to create and edit reports that they are permitted to manage as defined by the "Reports" permission. If the Reports edit field is set to "Off," they will only be able to view, run and download reports that they have been given permission.

To give a Restricted Admin permission to a specific report, an Unrestricted Admin must navigate to the report, click the "Share with other admins" field from the Actions dropdown and add the Restricted Admin's name.

As another example, to enable a Restricted Admin's ability to see the user's list but not to create users, apply the following settings:

  1. Set User Restrictions to either People in specified groups or People that have <Restricted Admin name> set as their Manager
  2. Set Users setting to Off
  3. Set Activities to All activities

With these settings, the Restricted Admin will be able to see the users' list and users' enrollments but not be able to create a new user.

 

 Click HERE for the User Types and Permissions Overview

 

 

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